Documentation Agile Risk Management

Table of Contents

1. Installation
1.1. Purchase via Marketplace
1.2. Purchase via Jira Addon Administration
2. Uninstall / Deactivation
2.1. Deactivation of Agile Risk Management
2.2. Uninstallation of Agile Risk Management
3. Configuration
3.1. Field configuration
3.1.1. Type configuration
3.1.2. Status configuration
3.1.3. Propability configuration
3.1.4. Effect configuration
3.2. Category configuration
3.2.1. Effect configuration
3.2.2. Propability configuration
3.2.3. Matrix color configuration
3.2.4. Matrix configuration
3.3. Right configuration
3.3.1. User administration
3.3.2. Group configuration
3.4. Formular configuration
4. Use of risk management
4.1. Dashboard / Overview
4.1.1. Risik matrix
4.1.2. Risk chart / Risk development
4.2. Risk register
4.2.1. Scalare Risk register
4.2.2. Monetary risk register
4.3. Sub projects
4.4. Create risks
4.5. Risk navigator
4.5.1. Detailled view
4.5.2. List view
4.5.3. Risk / Risk Options
4.6. Integration in Jira Issue

All required settings for "Agile Risk Management" are done in the project settions of the selected JIRA project. You can reach the project settings on the menu at the side with the button "project settings" The project settings contain the configuration for the fields, categories, rights and calculation formulars..

In the settings for the field configuration you can add, change and delete the settings for the following elements

In the settings of the category configuration the following elements can be added, changed or deleted. Category configuration are used for adjusting the risk matrix.

The category configuration in the tab effects allows you the definition of risk effects including naming based on the selected effects in % from Section 3.1.4, “Effect configuration”. Effect categories are displayed horicontal in the risk matrix. The for the related category defined range (from - to) is used for classification of risks inside the risk matrix. the classification of the range is freely selectable. New effect categories can only be added if the defined area / range from Section 3.1.4, “Effect configuration”is not fully occupied. The arrow navigation allows a sorting of the created categories.

The category configuration in the tab propabilities allows you the declaration of risk propabilties including the name on basis of the configured occurance propabilities in % from Section 3.1.3, “Propability configuration”. Propability configuration are always displayed vertically in the risk matrix. The corresponding range (from - to) for the related categorie is used for the classification of risks inside the risk matrix. The classification of the range is freely selectable. New propabilitiy categories can only added if the entered area / range from Section 3.1.3, “Propability configuration” is not fully occupied. The arrow navigation allows you a sorting of the created categories.

The matrix configuration allows a color classification of the in Section 3.2.3, “Matrix color configuration” configured catetories of the risk matrix. New catetories as well as existing ones can be configured by clicking on the related table elements.

The start of Agile Risk Management occurs of a previously selected Jira project. The project centric access allows you the management of risks and events centrally in the same project. Agile Risk Management is therefore integrated in the central in the daily project work. If you have no access to the menu point please check first the Section 3.3, “Right configuration”.

The risk dashboard (Overview) is used as central entrance for the risk management. After the initial installation / configuration of a new project you receive the message, that no risk register is created. (see also Section 4.2, “Risk register”). Risk register are central part to structure risks. To get access on the dashboard you mandatory need to create a risk register.

If you have already created a risk register you get automatically access to the dashboard. The dashboard allows acces to the central components of Agile Risk management. The following functions are available:

The easy to filter risk matrix provides an information about the classification of risks, based of the defined values of propability and effect of the risk. There are always two risk matrix shown. The left risk matrix shows the classification of initial, untreated risks values. The right risk matrix show the values regarding treated propabilites (vertical) and treated effects (horicontal). The classification in both matrix is done on basis of the defined values for propability and effect in dependance of the defined categories and threshold values in the administration (Section 3.2, “Category configuration”). This allows you a company / individual configuration. The export function (transparent graphic) for the initial and treated risk matrix enables further processing of corresponding tables in other programs.

An initial filled risk matrix shows the single risks by mouseover in their category. With a link you can reach the filtered result in the risk navigator (Section 4.5, “Risk navigator”).

A filled treated risk matrix shows on mouse over the single risks associated to their category. With a link you can reach the filtered result in the risk navigator. (Section 4.5, “Risk navigator”).

The result of the both risk matrix can be limited by using the respective filters. For filtering the following options are available:

  • Filter Risk register

  • Filter Risk Type

  • Filter Risk Status

  • Filter sub project

Every activated filter limits the result accordingly the selected values. The filter can be combined with each other. The filters risk register as well as sub projects are only available if the respective items are created. All register sum up the results of all created risk register. If no filter is set all matrix show always all risks. The option "reset filters" resets all selected filters.

The risk chart / risk development is only displayed if the underlying risk register is a monetary risk register. (Section 4.2.2, “Monetary risk register”). In the risk development all risk of the related risk registers are displayed. A display of the related initial amount of damage of a risk as well as the treated amount of damage of a risk is shown. The data for all risks are summed up in the corresponding register and displayed with their history. On the basis of risk development it is possible to review of the monetary development of all included risks. The single chart element can be shown / hidden with a click on the legend.

The setting dialog (gear) allows you to define the interval of total monetary risks to be considered. An interval of 30 days is stored as standard. As with the risk matrix, the export function (transparent graphic) enables further processing of the data in the corporate process.

Risk register are used for structuring of projects. In every JIRA project any number of risk register can be created. Risk register are described by the following required fields:

Created risk registers can only be deleted, if they contain no risks. The created risk register analysis type affects the visibility of assigned risks and their related field in risks.

Risks can be created directly from every view. Therefore the dialog "Create risk" is opened. In the dialog the following required fields need to be filled out:

In the dialog to create risks the following fields are available:

  • Countermeassures - Selection of JIRA Issue in the project to associate coutermeassured of JIRA Issue

  • Notes - Notes are used for the identification of risks

You can find created risks in the
Section 4.5, “Risk navigator”

The risk navigator is used for the administraton of risks, chances and all created types. The navigator allows to sort, to filter, to edit and delete risks. Risks can be displayed in two different views.

The following filter options are available:

The following sorting functions are available:

The risk navigator allows you to switch between the detailled and list view.

Risks can be edited in the detailled and list view. To edit a risk the following fields are available for editing:

All available fields for editing can be edited directly by clicking on mouseover similar to JIRA.

Besides editable fields there are calculated fields available:

  • Risk faktor initial / treated - calculated value after defined formular (see Section 3.4, “Formular configuration”)

  • Valuated damage initial / treated - calculated treated damage after defined formular (see Section 3.4, “Formular configuration”) - is only available for risks which are assigned to a monetary risk register

  • maximum damage initial / treated - calculated valued damage after defined formular (see Section 3.4, “Formular configuration”) - is only available for risks which are assigned to a monetary risk register

  • Chart - monetary risk development as history timeline - is only available for risk which are assigned to a monetary risk register

Risks can be deleted with the button "Delete risk". For communication and documentation you can add comments with the button "comments". The tab "all" shows all changes and created comments. The tab "change history" shows only changes.